In honor of World Food Day on October 16, hold a fundraiser at your school or community center to raise money for your favorite charity that deals with fighting hunger.
Don’t forget to tell us how you did! Send us an email or send us a message on Facebook or Twitter using #RevHunger.
World Food Day Fundraiser Step-by-Step Guide
Holding a fundraiser can be fun AND rewarding if you have a good plan. Follow the guide below or download a PDF version to keep yourself organized:
At Least 1 Month Before: Planning
- Suggest the idea of organizing a World Food Day fundraiser to your school club, youth group, other group or to a group of your friends. Try and find at least 2-3 friends (or more!) who are as excited about the idea as you are. Finding a team is an important first step!
- Find an advisor who will be able to help your group plan the event. This can be a community group leader, a teacher, a parent or another adult you trust.
- Decide what kind of fundraiser you’d like to hold. There are tons of possibilities – bake sales, car washes, yard sales, raffles, etc. You can also hold more specialized fundraisers, such as an Oxfam Hunger Banquet (see the group activity guide for the Oxfam Hunger Banquet for more details). Some fundraisers are harder to organize than others – keep in mind how much time you have until the event, how many people can help organize the event, and how much of your time you are able to dedicate to planning. A dance-a-thon is a fun event, but it will take way more effort to plan than a bake sale.
- Decide which charity you are fundraising for. This could be your local food kitchen, a larger charity that focuses on hunger in America or an international NGO that has hunger-fighting programs around the world. Contact them to let them know you are planning on holding a fundraiser for their organization.
- Find a date, time and location for your fundraiser. These needs will depend on the type of fundraiser you have chosen. For example, a car wash needs a big outdoor space such as a parking lot and will only last 1-2 days. A bake sale, on the other hand, would take place indoors and typically lasts a couple of days to a week.
- Make a list of everything you will need to make your fundraiser a success. Don’t forget small things like notebooks and pens in addition to larger items like tables and chairs. See if you can get local businesses to donate some of the items you may need. For example, if you’re holding a car wash, your local hardware store might be able to donate buckets, sponges and a hose. For a raffle, businesses can help by donating prizes. Don’t be shy – businesses are usually happy to donate items for a good cause!
Two Weeks Before: Action Plans!
- Two Weeks Before: Publicize the event! You can make flyers, create a Facebook event, make announcements to your class, send emails, or anything else you can think of. Don’t forget to include important details, such as the date and time, location, and what types of donations (cans, cash, etc.) you are accepting. You can also include any information you think is important such as your targeted goal or details about the food kitchen you are sending the cans to.
- One-Two Weeks Before: Get a cash box. Ask your advisor to help come up with a plan to keep track of the donations and keep them safe.
- One-Two Weeks Before: Create a volunteer schedule. Your volunteer needs will depend on the event. For example, for a bake sale, you would need volunteers to bake items and to help with sales.
- One-Two Weeks Before: Reconnect with the charity. Let them know your event is happening soon and ask them how they would like to receive the funds you raise.
During the Event
- Event Week: Make sure to continue to publicize the fundraiser to get as many donations as you can! Don’t forget to keep a running tally of the donations you are receiving. At the end of each day, tally and store your donations in a secure location.
- If you have a goal, make a goal tracker to monitor your progress. Make sure to make periodic announcements encouraging people to donate by letting them know how close you are to achieving your target.
- Don’t forget to document! Take photos of the whole event – they will be great memories and charities love to receive photos of the volunteers who made the fundraiser possible.
- End of the Last Day: You’ve made it! Now for the fun part – getting the final tally and sending the money to the charity.
After the Event
- Publicize your success! Let people know how much your group raised. Thank them for their contribution and let them know how their contributions will be used. It makes people feel good to know they were part of something big.
- Celebrate! You should all feel proud of yourselves for all of your hard work!
- Don’t forget to let us know it went! Send us an email or contact us on Facebook or Twitter.